The Event Planning Process

Planning an event of any size can be confusing and taxing on your time, as well as your nerves. You might not know what size meeting room in Hertfordshire you’ll need, how to create the best budget or how much food to order. By keeping your cool and knowing what steps are the most important, you’ll have people thinking that you’re a professional event planner – especially with the help of the conference and event facilities available at the Manor of Groves hotel. Here are some tips on a seamless event planning process.

Preplan

Initially, you’ll want to figure out what the event is for. Will it be a meeting, wedding or a convention? Next, you’ll want to figure out the ages, genders, the size of the group and if any attendees have any special needs that need to be taken care of or special equipment that you might need to set up in corporate meeting rooms. Is the event a flexible one or a firm one? Have you given yourself enough time to make all of the preparations and reserve all of the hotel meeting rooms that you might need? Will you need to hire some type of entertainment for the guests?

Budget

With budgeting, ask yourself which expenses you will be taking care of and which the guests are expected to take care of. Make sure that the guests know what they are expected to pay for in order to avoid confusion and embarrassment. Be sure to include in your budget staff time, the cost of marketing the event, transportation, accommodations, taxes and gratuity. You’ll also want to think about insurance, licenses and a fund for unexpected expenses. A good way to create a “skeleton budget” is to look at the expenses of events similar to the one you’re planning.  

Meeting Room Setup

The kind of meeting and the amount of people who will be attending the event will determine what kind of meeting room in Hertfordshire you’ll need. Conference rooms, medium-sized hotel meeting rooms and boardrooms are better suited for audiences composed of fewer than 25 people and interactive discussions. T-, U- and E-shaped rooms are great for less than 40 attendees.  At the Manor of Groves, we can accommodate just two meeting delegates as easily as we can 500, thanks to a choice of a number of meeting rooms, suites, outdoor spaces and breakout areas.

After the event, it’s a good idea to have a post-event meeting with all of the individuals who helped put the event together so that all of you can discuss what worked and what could’ve been improved on.

To discover the excellent meeting and event amenities on offer at the Manor of Groves hotel, visit the website at http://www.manorofgroves.com/.

Editor’s Note: Manor of Groves (http://www.manorofgroves.com/) is represented by the search engine optimisation and digital marketing specialists Jumping Spider Media. Email: info@jumpingspidermedia.co.uk or call: +44 (0)20 3070 1959.